Meeting of the LWCA Board of Directors
Sunday May 22, 2011
Cottage # 680 (Ken Senter)

Attendance: Terry Beettam, Dan Derumaux, Sean Boyle, Pam Boucher, Jean Greig, Jon Keeble, Glen Hogg, Stuart Inglis, Ken Senter, Ed Mackenzie, Karen Magee, Diane Morden.
Absent: Paul Bottos
Start time 9:12 AM

Welcome and General Information (Terry)

Cell Phone Service
Terry has been in contact with Bell about cell phone service on the lake. They are in the process of acquiring land for the towers. Cell service is likely to begin in 2012
There was a discussion about types of high speed service (and the cost) available in the province.

Meetings
Location of meetings for the remainder of 2011
July 3- Glen Hogg #790
AGM July 30 - Tanglewood Marina
September 4- Pam Boucher #231
October 9 - Stuart Inglis#565
Director’s Dinner - Sean Boyle Date TBA

Succession Planning
Sean will be the next president. Currently we need a VP.
Glen will be retiring this year. His daughter Janice is interested in joining the board and willing to take on the Logging portfolio
Jean will be retiring. We will need someone for the Membership portfolio
Jean will send to Terry the names of people who expressed interest in volunteering for the board on the LWCA membership form
Part of the job of Past President is recruiting new Board members

Recycling
Terry has been in contact with a planning consultant from AH to express our concerns about recycling at the north and south ends of the lake. He has sent her a copy of our issues and she has agreed to keep him informed of council discussions /decisions.
Cecil has resigned and there is a temporary replacement for the position at this point.

FOCA
Diane will post information about FOCA meetings on the website.

Process for email responses to emails sent to lwca@weslemkoon.com (which require Directors’ input)
After a discussion on this matter, we decided that the original member enquiry/comment will be sent to all directors. Directors will have a limited time to respond/ add information on a director’s private message board on the website. Then a response will go out from the director responsible (as delegated by the President)

Minutes of Board of Directors Meetings
Terry suggests these be posted on the website

Obituaries
We will continue to recognize these at the AGM and will publish any appropriate ones sent to the editor in the Loon Call.

Local news
Ed will set up a local news link on the website. This would be a place for items such as the elk hunt, information on internet service etc.

Financial (Diane)
The General Liability and Directors and Officers insurance policies are up for renewal.
Motion to renew the insurance policy. Moved by Diane, seconded by Dan. Approved unanimously.
Term deposit due next week. Diane recommends 15 months at 1.55%.
Motion to choose this option. Moved by Diane, seconded by Glen. Approved unanimously

Budget presented does not include cost of food at AGM. Cost is about $500 each year and there are often complaints from members about the meal. After a discussion, it was decided to continue to provide a lunch at the AGM this year and to announce at the AGM that this will be the last year that lunch will be provided at the meeting.
Motion to approve the budget with the inclusion of $500 expenditure for food at the AGM. Moved by Diane, seconded by Jean. Approved unanimously

Water Testing (Jon)
The dissolved oxygen meters which could be borrowed from MNR have been damaged and are therefore not available. There is not enough money in the LWCA operating budget for water testing but it was suggested that this expense could be paid for out of the Environmental Funds. This would seem to be an appropriate use of these funds. Jon and Diane will prepare a motion on this to present at the AGM.
It is felt that since our Lake Survey indicated that water quality was our member’s first concern, we need to prepare for this testing now.
Motion to amend the budget to include an expenditure of $3000 for water testing. Moved by Jon, seconded by Diane. Approved unanimously.

Some board members to visit the fish hatchery, probably in the third week of June. Date TBA.

Water levels, Markers, Custodial visits (Ken)
The break-up of the ice this spring caused damage to the cement-filled barrels and markers at the Lighthouse and also at Jenkin’s Point. These markers (less barrels) will be replaced by Reg Smith

Guy Boudreau did the visits this year. He has expressed concern that he found it difficult to identify some road access cottages because their cottage numbers are often not posted on the lake or dock area. We will provide him with a lake map to help with this concern.

Junior Loons (Karen)
There are 2 events planned for this summer - a hike to Pike’s Peak and supervision/activities during the AGM. There will be a waiver for parents to sign for both activities. The hike is to be a family event and parents will be encouraged to participate.

Karen hopes to have t-shirts for older children who help supervise at Junior Loon activities, as well as pennants for all children participating in the events. As well, LWCA will order a limited number of hats and t-shirts with the LWCA logo which will be for sale this summer.

Given this is a new board position, Karen requested that this be a 2 year term only, encouraging new members to join the board and be involved with children’s activities.

Membership (Jean)
There were 234 mailings of the Loon Call in Canada and 29 to the US. A Loon Call was mailed out to members who did not renew this year along with an invitation to rejoin. A discussion of the lake map directory and the Friends of the Lake was tabled until the July meeting.

Maps and the Lake Book (Stuart)
100 laminated maps are now available at the marinas.
Stuart showed us a draft of the Lake Book. It goes to the publisher in June and a copy will be presented at the AGM. It will be available for pick-up to those who ordered starting in August. An email will be sent to purchasers describing the distribution process. Receipts will be mailed to those who purchased a book (or books) and must be presented when the book is picked up. Books will be signed for as well.
There will be a Book Launch and board members will assist at the marinas on the first weekend the book is available to help with the paperwork involved.

Logging (Glen)
The current 10 year plan is proceeding well with good sight-lines and set-backs. There is currently very little logging close to the lake and there are no new major plans coming up. However, we need to remain vigilant to ensure plans are followed. Glen will write a short piece for the website about logging and maps are available on the website.
There are no logging hikes planned for this summer.

Loon Call (Sean)
The Loon Call was mailed out shortly before the May 24 weekend. Advertising was down this year. A discussion of web advertising was tabled until our next meeting. Pam Lawton is the new editor.

New Business
Archiving the Minutes was discussed and tabled until future meeting.

Minutes of October 2010 to be discussed/ accepted at July meeting.

Adjournment
Motion to adjourn Moved by Jean, seconded by Diane. Next meeting Sunday July 3 at 9AM Glen Hogg cottage # 790